Bluebeam Tip: Targeted email distribution from Bluebeam Revu Markups List

Today’s tip: configure targeted email distribution directly from Bluebeam Revu’s Markups List to share clean, actionable issue logs in seconds. For licenses, upgrades, or training, connect with NOVEDGE.

Set up once

• Open the Markups List and select the gear icon > Columns > Manage Columns.
• Add custom columns:
  • Assigned To (Choice) – preload team names.
  • Email (Text) – store each person’s address.
  • Status (Choice) – e.g., Open, In Review, Closed.
  • Due Date (Date) – for accountability.
• Drag columns to the order you want to appear in communications. Save this configuration (gear icon > Save Configuration) as “Email Distribution.”
• Create Filter Presets (funnel icon) such as “Open Items,” “Due This Week,” or “By Assignee.”

Two fast distribution methods

• Copy/paste table into email
  • Apply a Filter Preset (e.g., “Assigned To = Alex” and “Status ≠ Closed”).
  • Ctrl+A in the Markups List to select visible rows, then Ctrl+C.
  • Paste into your email body; Outlook and Gmail render a clean table.
• Create grouped PDF summaries
  • Markups List > Summary > PDF Summary.
  • Check “Include Only Filtered Markups.”
  • Group by Assigned To; include columns (Assigned To, Email, Status, Comments, Page Label, Snapshot as needed).
  • If available in your Revu version, enable “Create separate file per group” to generate one PDF per assignee.
  • Send each PDF via File > Email > Email Current Document (or attach from the output folder).

Pro tips

• Store email addresses as mailto links in the Email column (e.g., mailto:alex@company.com) so PDF Summaries include clickable recipients.
• Save your PDF Summary settings as a template for one-click reuse.
• Use Status and Due Date filters to push only actionable items—reducing noise and reply-all churn.
• Want deeper automation or team rollout? Ask NOVEDGE about Bluebeam workflow training.

You can find all the Bluebeam products on the NOVEDGE web site at this page.