Bluebeam Tip: Optimize Workflow with Bluebeam Revu's Batch Flatten Tool

The Batch Flatten Tool in Bluebeam Revu streamlines your workflow by allowing you to flatten markups in multiple documents simultaneously. This ensures that all annotations become a permanent part of the PDF content, preventing accidental edits and maintaining document integrity.

Here's how to effectively use the Batch Flatten Tool:

1. Open Bluebeam Revu and navigate to the "File" menu.
2. Select "Batch" and then choose "Flatten…"
3. In the Batch Flatten dialog, click "Add" to select the files or folders containing the PDFs you want to flatten.
4. After adding your files, click "Next".
5. Configure your flatten settings:
   • Decide whether to allow markup recovery, enabling future unflattening if necessary.
   • Select specific markup types to flatten or choose to flatten all markups.
6. Choose the output options:
   • Select overwrite existing files or create new files.
   • If creating new files, specify the destination folder and file naming convention.
7. Click "Flatten" to initiate the process.
8. Optionally, save this batch configuration for future use by clicking "Save Configuration…"

Benefits of Using the Batch Flatten Tool:

• Efficiency: Save time by processing multiple documents at once.
• Security: Protect your markups from being altered or deleted.
• Consistency: Ensure all team members view the same finalized content.

Additional Tips:

• Markup Recovery: If you anticipate future edits, allow markup recovery during flattening to enable unflattening later.
• Batch Unflatten: Use the Batch Unflatten Tool for documents where markup recovery was enabled.
• Version Control: Save flattened documents as new files to preserve original, editable versions.
• Quality Check: Always review flattened documents to verify that all markups appear as intended.

Use Cases:

• Project Submissions: Flatten drawings before sending to clients to prevent unauthorized changes.
• Archiving: Maintain a clean record of completed projects with all markups embedded.
• Collaboration: Share consistent documents with external partners regardless of their PDF software.

Integrating the Batch Flatten Tool into your routine enhances productivity and safeguards your work. It's an essential feature for professionals who handle large volumes of documents and require a reliable method to finalize and distribute PDFs.

For more expert tips on maximizing your use of Bluebeam Revu, visit NOVEDGE for a comprehensive selection of resources and software solutions tailored to your needs.

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