Bluebeam Tip: Multiple-Certificate Batch Signing with Bluebeam Revu

Need to apply different digital certificates across one set of PDFs? Here’s a fast, reliable workflow using Bluebeam Revu’s Batch Sign & Seal to handle multiple certificates with minimal rework.

• Prepare your Digital IDs:
  • Go to Preferences > Signatures > Digital IDs and import each required ID (.pfx/.p12) or select from the Windows Certificate Store.
  • Add a Timestamp Server (Preferences > Signatures > Timestamp) for RFC 3161 trusted timestamps.
  • Create appearance templates per certificate under Preferences > Signatures > Appearances (logo, signer info, reason, etc.).
• Launch Batch Sign & Seal (Revu eXtreme):
  • Batch > Sign & Seal, then Add your PDFs.
  • Sort or filter by filename, folder, or sheet metadata to quickly group files by the certificate they require.
• Run targeted passes:
  • Select Group A in the file list, choose Digital ID A and Appearance A.
  • Choose signature type: Digital Signature (approval) or Document Certification.
  • Placement: existing signature fields, page position, or defined page ranges.
  • Click Sign and enter the credential once for this pass.
  • Repeat for Group B with Digital ID B (and so on) without rebuilding the batch list.
• Verify:
  • Open the Signatures panel to confirm validity, timestamp, and certificate chain.
  • If a PDF is already certified, use an approval signature instead of re‑certifying.

Pro tips

• Use consistent naming (e.g., “-West”, “-EU”) to multi-select groups quickly.
• For certified documents that still permit downstream markups, select “Form fill-in and digital signatures” as the allowed changes.
• Set a default Timestamp Server so every pass is LTV-friendly without manual edits.
• Create distinct signature appearances (color, seal image, label) per certificate to avoid misapplication.
• Store IDs in the Windows Certificate Store for faster selection and centralized management.

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