Bluebeam Tip: Dynamic auto-filling approval stamps in Bluebeam Revu

Speed up approvals and audits by applying markup stamps that auto-fill date and user data in Bluebeam Revu.

How to build a dynamic stamp

• Go to Tools > Stamp > Create Stamp to open the Stamp Editor.
• Set size and background (transparent is ideal for overlaying on drawings).
• Add Text objects and insert dynamic fields for:
  • Date and Time
  • User (Author)
  • Filename and Page Label
  These fields pull from Revu and the PDF, keeping every placement current.
• Use the Properties panel to standardize font, color, border, Subject, and custom data you want reflected in the Markups List.
• Save the stamp with a clear, versioned name (e.g., “APPROVED_Dated_User_v3”).

Make it a team standard

• Share the stamp via a network or cloud location and point teams to it under Revu > Preferences > File Locations > Stamps.
• Include the stamp and settings inside a shared Profile so everyone gets identical behavior.
• Document usage rules (who places which stamp, when to flatten) in your SOPs.

Usage tips

• Place the stamp from the toolbar dropdown; resize with handles; set Lock in Properties to prevent accidental edits.
• Leave stamps unflattened for internal reviews to preserve data in the Markups List; Flatten before external publishing for security and file size.
• Create variants: “Approved,” “Reviewed,” “Rejected,” each with distinct color and wording to avoid ambiguity.

Advanced options

• Use JavaScript in the stamp PDF to format dates (e.g., ISO 8601) or add conditional text (revision code, initials, or shift).
• Map the Revu Author (Preferences > General) to reflect the correct username in the stamp.

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