Bluebeam Tip: Using Status Stamps to Track PDF Review Progress

Status stamps make review progress visible directly on the drawing, helping teams identify what has been reviewed, approved, rejected, or requires follow-up without opening the Markups List.

In Bluebeam Revu from NOVEDGE, stamps can be placed like any other markup, but they are especially useful for communicating a consistent decision across submittals, design packages, punch lists, and quality-control documents.

• Choose the right stamp: Open the Tools panel, select Stamp, then choose a status such as Approved, Rejected, Reviewed, Draft, or For Review.
• Place it where it will be seen: Position the stamp near the title block, revision area, or affected detail. Avoid covering dimensions, notes, or other critical drawing information.
• Use consistent placement: Establish a team convention—for example, place approval stamps in the lower-right corner and issue-specific stamps next to the affected item. Consistency speeds up document checks.
• Add context: Select the stamp and use the Markups List to enter comments, a responsible party, due date, or custom status. A stamp communicates the decision; the markup data explains the next action.
• Save frequently used stamps: Add preferred stamps to a custom Tool Chest tool set. This keeps your review standards available across projects and helps every reviewer use the same visual language.
• Flatten only at the right time: Keep stamps editable while the review is active. Flatten them only when issuing a final record, since flattening prevents accidental edits and preserves the review outcome.

For formal workflows, pair a visible status stamp with a corresponding markup status such as “Accepted,” “Rejected,” or “Completed.” This creates two useful layers of information: an immediate visual indicator on the PDF and a trackable record in the Markups List.

Before distributing the document, filter the Markups List for unresolved items and confirm that every status stamp matches the current decision. This simple quality check reduces conflicting instructions and creates a clearer audit trail for the entire project team.

Explore professional Bluebeam Revu solutions at NOVEDGE to support more organized, accountable PDF review workflows.

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