Bluebeam Tip: Streamline Document Management in Bluebeam Revu with AutoMark and Batch Slip Sheet Tools

In Bluebeam Revu, automating your document naming conventions can significantly streamline your workflow and reduce the chance of errors. Consistent naming is crucial for organizing files and ensuring that team members can quickly locate the documents they need.

One powerful feature that helps with this is the use of AutoMark and Batch Slip Sheet tools.

Using AutoMark for Automated Naming:

• AutoMark allows you to generate bookmarks and page labels by pulling information directly from the content of your PDFs. This is particularly useful when dealing with large sets of drawings or documents.
• To use AutoMark:
  1. Open your document in Bluebeam Revu.
  2. Navigate to Batch > AutoMark > Create AutoMarks.
  3. Select the files you wish to process.
  4. In the AutoMark dialog, choose the page regions or text elements that contain the desired naming information.
  5. Apply the settings, and Revu will automatically generate bookmarks or labels based on your specifications.

Implementing Consistent Naming Conventions:

• Establish a standard naming format that includes essential details such as project number, document type, date, and version.
• Educate your team on the importance of adhering to this convention to maintain consistency across all documents.

Automating with Batch Slip Sheet:

• The Batch Slip Sheet feature allows you to replace or update multiple files while retaining markups, hyperlinks, and other annotations.
• With proper naming conventions, Batch Slip Sheet can automatically match new revisions with existing documents based on file names.

Benefits of Automating Naming Conventions:

• Increased Efficiency: Reduces manual effort in renaming files, saving time.
• Improved Accuracy: Minimizes errors associated with manual naming.
• Enhanced Collaboration: Facilitates easier file sharing and retrieval among team members.

For more tips on optimizing your Bluebeam Revu workflow, consider visiting NOVEDGE, a trusted reseller of design software solutions.

You can find all the Bluebeam products on the NOVEDGE web site at this page.