Bluebeam Tip: Configure Bluebeam Studio Session and Project Permissions

Control access in Bluebeam Studio to protect project data and keep collaboration moving without bottlenecks.

Here’s how to quickly set the right permissions for Sessions and Projects:

• Studio Sessions (live review)
  • Create or open a Session, then go to Settings > Permissions.
  • Enable only what attendees need: add/modify markups, add documents, print, save as, snapshots, measurement tools.
  • Limit who can invite others and who can manage attendees.
  • Use the Markups List to monitor activity; adjust permissions mid-session if noise or risk increases.
• Studio Projects (document control)
  • Open the Project panel > Manage Users to add individuals or create Groups by role (PM, Estimating, Subcontractors, QA/QC).
  • Set permissions at the Project or folder level (view, upload, download, check out/in, delete, rename, set permissions).
  • Lock critical folders to read-only for external parties; grant edit rights only where check-out workflow is required.
  • Save your structure as a template to reuse folder permissions across projects.

Best practices:

• Start from “least privilege” and add rights as needed—especially for external reviewers.
• Separate “Working” and “Published” folders; make “Published” read-only to maintain a single source of truth.
• For Sessions with many stakeholders, disable Save As and Print until final review to prevent premature distribution.
• Create Groups once and reuse them; it keeps permissions consistent and onboarding fast.
• Test with a dummy account to confirm the user experience before inviting the full team.

Quick checklist before inviting attendees:

• Have you limited invites to admins/hosts only?
• Are sensitive folders read-only or hidden from external users?
• Do Groups match responsibilities and contract scope?

Need licenses, deployment advice, or add-on seats? Explore Bluebeam solutions at NOVEDGE. For tailored guidance on standardizing Studio permissions and templates across your organization, connect with the experts at NOVEDGE.

You can find all the Bluebeam products on the NOVEDGE web site at this page.