Bluebeam Tip: Best Practices for Archiving Project Files with Bluebeam Revu from NOVEDGE

March 19, 2024 2 min read

Bluebeam Tip: Best Practices for Archiving Project Files with Bluebeam Revu from NOVEDGE


Ensuring the longevity and integrity of project documentation is a critical aspect of project management. Today's tip, brought to you by NOVEDGE, focuses on best practices for archiving and managing project files using Bluebeam Revu.

  • Organize Before You Archive: Create a consistent folder structure within your project to make file retrieval straightforward. Use clear and descriptive naming conventions for files and folders.
  • Use Sets: Sets allow you to view and navigate a collection of documents as if they were a single document, which can be particularly helpful when archiving multiple files related to the same project.
  • Flatten Markups: Before archiving, flatten markups to prevent any alterations. This ensures the contents remain intact and are presented exactly as intended.
  • Reduce File Size: Use Bluebeam's "Reduce File Size" feature to compress PDFs, making them easier to store and share without compromising quality.
  • Apply Security: Protect your archived files by applying security measures such as password protection and permissions. This prevents unauthorized access or edits to the archived documents.
  • Index Your Files: Utilize the indexing feature in Bluebeam to make searching through your archived files faster and more efficient.
  • Create Backups: Store backup copies of your archives in different locations, such as on a cloud service or an external hard drive, to guard against data loss.
  • Document Your Process: Keep a record of your archiving process, including the software versions used, so that files can be reliably restored in the future.

Remember, effective archiving is not just about storing files; it's about preserving the accessibility and usability of project information for future reference. For more information and tools to enhance your Bluebeam experience, visit NOVEDGE.


You can find all the Bluebeam products on the NOVEDGE web site at this page.

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