Bluebeam Tip: Batch Auto‑Rename in Bluebeam Revu Using Page Labels

Consistency in file names keeps sets searchable and reduces errors. Here’s how to auto-rename at scale in Bluebeam Revu using batch-friendly workflows.

• Start with clean Page Labels:
  • Open the Thumbnails panel and run AutoMark to build page labels from title-block text (e.g., Sheet Number + Sheet Name).
  • Use clear delimiters (e.g., “-”) and avoid characters not allowed in filenames (/, \, :, *, ?, “, <, >, |).
• Use batch-friendly outputs that inherit labels:
  • Document > Split Documents: Split by Page Labels or Bookmarks and compose the output name from label parts plus static text (e.g., Project-Discipline-[Page Label]-Rev).
  • Batch > Extract: Pull targeted pages across many files and define a naming pattern that includes page label + sequence for uniqueness.
  • Publish Sets: When exporting a Set to individual PDFs, leverage page labels/tags to standardize names across disciplines.
• Build a robust naming pattern:
  • Combine components such as Project Code, Discipline, Sheet Number, Sheet Name, Revision, and Date.
  • Add a zero‑padded sequence (001, 002, …) for duplicates or alternates.
  • Use a consistent delimiter (“-” or “_”) to improve searchability.
• Preview before committing:
  • Most batch dialogs include a results preview—scan for truncation, illegal characters, and duplicate names.
  • Save your batch configuration for reuse on future packages.
• Pair with revision control:
  • In Slip Sheet workflows, append a revision suffix (e.g., “-Rev03” or “-Add01”) while preserving the base name.
  • Maintain an audit trail by exporting the batch results log.

Pro tips:

• Keep names human-readable but concise; prioritize fields your team actually searches.
• If collaborating in Studio Projects, finalize naming offline and upload to retain version history cleanly.

Need help standardizing your firm’s naming convention in Revu or upgrading licenses? Talk to NOVEDGE, or explore Bluebeam solutions at NOVEDGE’s Bluebeam page.

You can find all the Bluebeam products on the NOVEDGE web site at this page.