Bluebeam Tip: Auto-Generate Markup Legends

Generate Markup Legends automatically to keep your sheets self-explanatory, consistent, and issue-ready—without manual keys.

• Prepare your markups
  • Set clear Subjects and colors for each tool in your Tool Chest.
  • Keep related items on layers for easy filtering.
  • For counts and measurements, confirm scale and precision first.
• Create the legend
  • Option A: Select specific markups you want included.
  • Option B: Leave nothing selected to build a legend from the current page.
  • Go to Markup > Legend > Create Markup Legend, then click to place it on the sheet (or right‑click on the page and choose Markup Legend > Create).
• Configure quickly in Properties
  • Choose the source (Selected markups, Current page, or Entire document).
  • Show the columns that matter: symbol, Subject, Count, Measurement values, and more.
  • Edit title, text size, border/fill, and spacing to fit your title block or notes area.
• Update as designs change
  • Right‑click the legend and choose Update Legend to refresh counts and entries after edits.
  • Duplicate legends per discipline or phase by copy/paste; each can reference different sources.

Workflow tips

• Filter first, then legend: Use the Markups List to filter by Status, Layer, Author, or Subject. Select the filtered results, then create a legend from the selection for discipline‑specific sheets.
• Standardize appearance: After formatting a legend, right‑click > Add to Tool Chest to reuse the same look across projects.
• Issue control: Before transmitting, Flatten the legend and related markups to lock content and ensure what reviewers see is what prints.
• Space‑savvy: Reduce text size and hide nonessential columns to keep legends compact on half‑size sets.
• QA/QC: Pair Compare Documents or Overlay Pages with a fresh legend to clearly enumerate deltas in revisions.

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