Bluebeam Tip: Streamline Document Archiving with Bluebeam Revu's Batch Export to PDF/A Feature

Ensuring long-term document integrity requires exporting files to PDF/A. Bluebeam Revu’s Batch Export to PDF/A feature streamlines this process, allowing entire sets of documents to be converted effortlessly. From compliance with archival standards to easier sharing, there are reasons to consider batching your documents into PDF/A format.

Key benefits of using Batch Export to PDF/A include:

• Preservation of formatting.
• Enhanced readability over time.
• Improved compliance with international archival standards.

To start, go to File > Batch Export, select PDF/A, choose the desired version (PDF/A-1b, PDF/A-2b, etc.), and then add the files you want to convert. Bluebeam Revu will handle the rest, preserving the original file attributes while ensuring compatibility. This automated action eliminates repetitive tasks, especially for extensive document sets.

When working with multiple team members, PDF/A ensures consistent viewing conditions, no matter the software or device used. As a result, your firm’s resources are not wasted on rechecking or reformatting content. Additionally, PDF/A files are smaller in size, combining document fidelity and storage efficiency.

Consider these best practices when exporting to PDF/A:

• Use consistent naming conventions for archival needs.
• Check fonts and embedded links before finalizing.
• Inspect the resulting files for errors with Revu’s preflight tools.

If you need more guidance on implementing Batch Export to PDF/A for your projects, visit NOVEDGE for a variety of Bluebeam resources and solutions. This feature can be a great investment for any professional looking to enhance document reliability and meet regulatory standards.

By incorporating Batch Export to PDF/A into your workflow, you ensure that project documents remain accessible, compliant, and future-proof. With a single batch process, you can convert multiple files quickly, maintain clarity across platforms, and reduce the potential for version issues. Efficiency and long-term security are within easy reach using Bluebeam Revu tools.

You can find all the Bluebeam products on the NOVEDGE web site at this page.