Bluebeam Tip: Preset Dynamic Date Stamps in Bluebeam Revu

Preset stamp dates with dynamic fields in Bluebeam Revu help you standardize approvals and speed up documentation with traceable, error-free metadata.

• Start a new stamp: Tools > Stamp > Create Stamp. Set a compact canvas (for example, 2 in x 1 in) so it doesn’t obscure content.
• Add a text object for your label (e.g., APPROVED, RECEIVED, REVIEWED). Style it for visibility (bold, color, border, fill).
• Insert dynamic fields so information populates automatically at placement:
  • Date and Time: inserts the current date/time when you place the stamp.
  • User: pulls the Windows/Bluebeam user for accountability.
  • File Name, Page Label, Page Number: invaluable for cross-referencing when exported to the Markups List.
• Choose a date format that fits your standards (e.g., YYYY‑MM‑DD for ISO, or MMM DD, YYYY for client-facing docs). Keep it consistent across all stamps.
• Duplicate the stamp to create variants (APPROVED, FOR REVIEW, REJECTED), keeping the same dynamic date and user fields for uniformity.
• Save the stamp, then add it to a shared Tool Set: Tool Chest > Manage Tool Sets > Add > Point to your shared location (network or Studio Project) so the team stays aligned.
• Add the Tool Set to your profile for one-click access; distribute the profile to teammates for a consistent UI.

Usage best practices

• Place the stamp after final checks and then Flatten before publishing to lock the record.
• Combine with the Markups List Status column for audit-ready approval workflows.
• Color-code stamp variants by discipline or stage to improve scan-ability during reviews.
• Include the dynamic User field to discourage unauthorized reuse of exported stamps.

Pro tip: Build a “Date-only” micro-stamp and pair it with other markups (clouds, callouts) for lightweight, consistent dating across punch, RFIs, and submittals.

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