Bluebeam Tip: Mastering the Flatten Tool in Bluebeam Revu for Secure and Finalized PDF Documents

The Flatten Tool in Bluebeam Revu is an essential feature for finalizing your PDF documents. It allows you to merge markups and annotations into the content layer of the PDF, ensuring that your edits are preserved and cannot be inadvertently altered.

Here's how to effectively use the Flatten Tool:

• After completing your markups and annotations, go to the Document menu.
• Select Flatten (or use the shortcut Ctrl+Shift+M).
• In the Flatten Markups dialog, you have options to:
  • Specify the pages to flatten.
  • Choose which markups to flatten.
  • Set the flattened content to be recoverable or not.
• Click OK to apply the flattening.

Benefits of using the Flatten Tool:

• Security: Prevents others from modifying your markups.
• Document Integrity: Ensures annotations are embedded in the document.
• Compatibility: Facilitates viewing on devices or applications that may not support interactive PDF features.

Best practices:

• Flatten selectively: Use the Markups list to select specific annotations to flatten if you don't want to flatten the entire document.
• Keep a backup: Save a copy of the original document before flattening in case you need to make further edits.
• Set flags: Use the Allow Markup Recovery option if you anticipate needing to unflatten in the future.

By mastering the Flatten Tool, you can ensure that your finalized documents maintain their integrity and are ready for distribution.

For more professional tips and to optimize your workflow with Bluebeam Revu, visit NOVEDGE, your source for the best CAD and design software solutions.

You can find all the Bluebeam products on the NOVEDGE web site at this page.