Bluebeam Tip: Create Dynamic Legends to Auto‑Count and Summarize Markups in Bluebeam Revu

Make your markups self-explanatory by adding a dynamic Legend that counts, classifies, and styles your symbols and measurements automatically.

• Prep: Use consistent Subjects and clear tool names in your Tool Chest so Legend rows read the way you expect.
• Create: In the Tool Chest panel, open the menu (gear icon) for the tool set you want to summarize and choose Create Legend, then place it on the sheet.
• Configure: Select the Legend and open the Properties panel to:
  • Choose columns (Count, Length, Area, Perimeter, Subject, Label, Comments, Layer, etc.).
  • Adjust header text, fonts, row height, gridlines, and background.
  • Set scope (current page or entire document) and which Tool Sets or markups are included.
• Calibrate first: Legends respect your measurement units and precision. Calibrate pages and set measurement precision before placing the Legend.
• Auto‑update: As you add, delete, or restyle included markups, the Legend refreshes automatically—no manual recounting.
• Discipline separation: Build multiple Legends (e.g., Electrical, Mechanical) by sourcing different Tool Sets or using Layers to control visibility.
• Reuse: Right‑click the configured Legend and Add to Tool Chest to save it as a reusable template for future projects.
• Publish safely: Lock the Legend to prevent accidental edits. Flatten before issuing to ensure recipients see a static schedule.

Pro tips

• Rename tools in the Tool Chest to user‑friendly labels; those names drive Legend row titles.
• For takeoffs, include quantity and length/area columns; for QA/QC, include Comments and Page to create a punch summary.
• If counts look off, verify page scale, confirm the Legend’s scope, and check that markups belong to the included Tool Sets.
• Copy/paste a Legend between pages; it retains formatting and continues counting based on its scope.

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