Bluebeam Tip: AutoMark Bookmarks from Headings in Bluebeam Revu

Turn long PDFs into navigable, client-ready deliverables by auto-generating bookmarks from headings in Bluebeam Revu.

1. Verify text is selectable. If your PDF is scanned, run OCR (Document > OCR) so Revu can detect headings.
2. Open the Thumbnails panel (left panel) and click AutoMark.
3. Set Type to Bookmarks.
4. Choose Source: Page Region, then click Select and draw a box around the heading/title area on a representative page.
5. Set Page Range to All Pages (or a specific range), preview the sample text, and adjust the region if needed.
6. Click OK to generate bookmarks. Revu will create a bookmark per page using the captured heading text.

Refine and organize:

• Clean names: In the AutoMark dialog, use Find/Replace to remove prefixes/suffixes (e.g., sheet numbers) from the bookmark text.
• Sublevels: Run AutoMark again on a secondary region (e.g., subsection titles), then drag and drop to nest bookmarks for a hierarchical TOC.
• Speed sort: In the Bookmarks panel menu, use sorting options or collapse/expand all to audit structure quickly.
• From labels: If you already used AutoMark to create Page Labels, use the Bookmarks panel menu to create bookmarks from those labels for one-click navigation consistency.

Quality checkpoints:

• Consistency matters—ensure headings are in the same location and style across pages before selecting the region.
• Use OCR language and accuracy settings to improve recognition on scanned drawings.
• Test on a small page range first, then apply to all pages.
• Flatten or lock only after you’re satisfied with names and hierarchy.

Pro tip: Save your AutoMark setup (region and options) as a repeatable workflow for the next project set to standardize deliverables.

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